How to Get an ISBN for Conference Proceedings

Acquiring an ISBN, or International Standard Book Number, is essential for properly cataloging and distributing your conference proceedings. This guide provides a step-by-step process for obtaining an ISBN, and discusses the necessary considerations for both print and digital formats.

Determining Eligibility for an ISBN

To be eligible for an ISBN, your conference proceedings must be a published work, either in print or digital format. The primary purpose of an ISBN is to identify a unique book or publication, making it easier for libraries, bookstores, and other distributors to locate and catalog your work.

Choosing a Publisher or Self-Publishing

Deciding whether to use a traditional publisher or self-publish your conference proceedings can significantly affect the process of obtaining an ISBN. Here are the key points to consider:

If you are affiliated with a publishing house or academic institution: They may already have an ISBN prefix. Utilizing their existing prefix can streamline the process. If you are self-publishing: You have the option to either apply for an ISBN through a service provider or to manage the process yourself using the official agency for your country.

Registering for an ISBN

The registration process for an ISBN varies by country:

In the United States: Visit the Bowker website, the official ISBN agency. You can apply for a single ISBN or purchase blocks of them. The application process involves providing detailed information about your publication. In other countries: Visit the International ISBN Agency website for information on your country's ISBN agency.

Filling Out the Application

When filling out the application, you will need to provide the following details about your publication:

Title Authors Publication date Format (print or digital)

Accurate and complete information is crucial to avoid delays or rejections during the application process.

Payment of the Fee

There is typically a fee associated with obtaining an ISBN, which varies by country and the number of ISBNs requested. Make sure to verify these details before submitting your application.

Assigning and Registering the ISBN

Once you receive your ISBN, assign it to your conference proceedings. Ensure that it is included on the cover and in the publication metadata. Optionally, you can register the ISBN with databases like Bowker's Books in Print to ensure it is discoverable.

Considering Additional Metadata

In addition to the ISBN, you may also want to consider obtaining an ISSN, or International Standard Serial Number, if your proceedings are published as a series or journal. This will further enhance the identification and cataloging of your work.

For those planning to sell copies globally, you need to go to the government agency in your home country responsible for copyrights to find out how they distribute ISBNs. In some countries, this distribution is handled by a government office, while in others, it is contracted to a private business.

If you are only selling copies through your organization, there is no need to waste money on an ISBN, as it is only necessary if you wish to sell your proceedings through third-party distributors or bookstores.