Can Internal Marks Be Changed in VTU-Affiliated Colleges?

In the context of VTU-affiliated colleges, the answer to whether internal marks can be changed after they were mistakenly uploaded by a staff member is a definitive yes. However, this process involves several steps and fees, ensuring a transparent and fair mechanism for rectification.

What Happens When Internal Marks Are Wrongly Uploaded?

When internal marks are wrongly uploaded by a staff member, the errant individual must take steps to correct the mistake. Typically, this process involves visiting the VTU office in Belagavi, paying a fee ranging from 3 to 5 thousand rupees, and correcting the error. The fee covers non-refundable administrative and processing fees. Additionally, the staff member is responsible for the travel expenses to and from Belagavi, making it a costly and time-consuming process for the individual involved.

Steps to Change Incorrect Internal Marks

There are multiple ways to rectify the mistake beyond the above-mentioned method. In some instances, the documentation required can be relatively straightforward. If you are the student whose marks are incorrect, you can submit a corrected copy of your internal marksheet along with a formally written request letter. This request must be sent to the appropriate authority within your college.

The request should be backed by the verified internal marksheet and should be submitted through a formal channel. The internal marks are recorded on university servers, and the process requires verification from your college. The college authority will then forward your request to the necessary examination boards.

Procedure Through Official Channels

For a smoother and more organized process, students and staff members can follow a structured approach. If a marking error or miscalculation is discovered, the following steps can be taken:

Submit a detailed request letter to the Controller of Examinations. The letter should include all relevant details and must be submitted through official channels. The letter must be endorsed by the Head of the Department and either the Principal or the Dean of the College. This ensures that the request is processed with the necessary authority. Pay any necessary fees or charges associated with the rectification process. This includes the cost of uploading the corrected marks to the university’s server. Once all the necessary documents and approvals are in place, the corrected marks will be processed and reflected in your official record.

This structured approach ensures that the process is fair, transparent, and efficient. It also guarantees that all steps are completed in accordance with the university’s policies and regulations.

Conclusion

In conclusion, while the process of changing internal marks due to erroneous uploadings is rigorous and requires active participation from both the staff member and the student, it is indeed possible. The key is to follow the correct procedures and ensure all documentation is accurate and fully substantiated. Whether the correction is initiated by the staff or a student, the process remains the same, ensuring fairness and compliance with university regulations.

For further assistance or detailed procedures, it is advisable to consult the specific regulations set by your college or the Controller of Examinations of VTU.