Exploring the Acceptability of Singular 'They' in Formal Writing

As the English language continues to evolve, the use of singular they as a gender-neutral pronoun in formal writing has gained considerable acceptance. This article delves into the nuances of this shift, providing guidance for writers ensuring their work aligns with current linguistic practices.

Introducing the Shift Toward Gender-Neutral Pronouns

The traditional use of gender-specific pronouns, such as 'he' and 'she,' can often appear outdated and exclusive, particularly when the gender of the subject is unknown or irrelevant. In response, a growing number of writers and organizations are embracing more inclusive language, with singular they emerging as one of the preferred alternatives.

Ancient and Modern Acceptance

The idea of using a plural pronoun, such as they, to refer to an individual of an unknown or non-binary gender is not a modern concept. Historically, they has often been used in singular contexts. For instance, Shakespeare frequently employed this conjunctive pronoun for singular subjects. However, its modern acceptance in formal writing has only recently gained traction.

The Evolution of Formal Writing

Even as they gains wider acceptance, many grammarians and prescriptivists still advocate for more traditional pronouns to maintain clarity and precision. In formal writing, the rules of grammar are often held in high regard, and some purists might argue that the use of they in singular contexts is grammatically incorrect.

The Harvard Perspective

Harvard University provides a nuanced perspective on this issue. They distinguish between gender pronouns, which include 'he' and 'she,' and self-identification pronouns. Self-identification pronouns, such as 'they,' are used to respect an individual's self-identified gender, which may not align with traditional gender binary definitions.

Practical Applications in Formal Writing

While it might seem that the use of they in singular contexts is straightforward, it requires careful consideration in formal writing. To illustrate, consider the following example:

Incorrect: Everyone should bring his or her books to class.

Correct: Everyone should bring their books to class.

Using they in this manner simplifies the sentence and avoids unnecessary gender specification, making it more inclusive. However, it's important to note that in formal writing, especially in academic and professional settings, the use of they in singular contexts is still relatively new and controversial.

Limitations in Formal Writing

Despite its growing acceptance, the use of they in singular formal writing is not without its challenges. Formal writing guides and universities often stipulate that they should be used strictly in plural contexts, similar to other non-contracted pronouns like 'you' and 'we.'

For example:

Incorrect: The student should they complete their assignment on time.

Correct: The student should complete their assignment on time.

In this case, the singular use of they is grammatically incorrect and should be avoided in formal writing.

The Intersection of Sensitivity and Grammar

The use of they in singular contexts is seen by many as a matter of sensitivity and respect for individuals who do not identify with traditional gender roles. While it's important for writers to prioritize these values, they must also consider the expectations and conventions of their audience.

To strike a balance, writers can consider the following strategies:

Ask: When writing about someone and you're unsure of their preferred pronouns, politely ask for clarification. Prefer neutral language: Where possible, use neutral terms such as 'person' or 'individual' to avoid the need for pronouns altogether. Define your stance: Clearly state your preference for gender-neutral language in the introduction of a document or report.

Conclusion

The evolution of they as a singular pronoun in formal writing marks a significant step in linguistic inclusivity. While it may challenge traditional grammatical norms, the acceptance of they aligns with the values of respect and inclusivity that are increasingly important in modern society. As language continues to evolve, writers must remain adaptable, balancing linguistic innovation with grammatical precision.