How to Legally Change Your Name in India: A Comprehensive Guide for College Students
If you are a college student in India and want to add a surname to your name, this guide will help you navigate the process. It covers the necessary documentation, procedures, and requirements to ensure a seamless name change. Whether you are a second-year college student or considering a name change, this guide will provide you with the necessary steps and tips.
Understanding the Legal Framework
The process of legally changing your name in India can be complex, but it is crucial to adhere to the laws and guidelines set by the government. In general, a name change can be initiated by submitting an affidavit or a deed followed by a declaration in national newspapers. This guide will walk you through the entire process step-by-step.
The Affidavit
The first step in the name change process is to prepare an affidavit. An affidavit should contain your existing name and the name you wish to adopt in the future. It is advisable to include a recent photograph and have it notarized. The person administering the notarization should also confirm your identity and the authenticity of your photograph.
Advertising the Name Change
After preparing the affidavit, you need to advertise the name change in two prominent local newspapers. One must be in English and the other in your local language. These advertisements will serve as official notice to the public and must be retained for future reference.
Additionally, in some regions, it may be necessary to publish the name change in the Government Gazette. This step is often required by educational institutions and government boards for record-keeping purposes.
Updating Your University Records
Once the advertisements have been published, you should submit the relevant documents to your university to correct your enrollment records. You should also apply for a name change with the education board, such as the ICSE Examination Board if you are a student.
It is important to follow the Supreme Court's guidelines and seek legal assistance if needed. Engaging a lawyer can help ensure that the name change process is completed accurately and without delays.
Documentation and Submission
To simplify the process, several online platforms can help you prepare the necessary documentation. Websites such as Bharatkosh can help with online submission and payment of fees.
Before submitting your application, ensure that you prepare a CD with the updated information. This CD will be printed and published in the Government Gazette. It is crucial to have two witness signatures on the CD for verification purposes.
After obtaining the Gazette notification, you should submit it to the appropriate government office and attach it with your academic and official documents, such as your PAN card.
Experience Share
In my own experience, the entire process can be completed within a week, even with minimal effort. Here is a step-by-step breakdown of the process:
1. Prepare the Affidavit: Visit a notary and prepare the affidavit with your existing name and the name you wish to adopt. Obtain a passport-sized photo and have it affixed to the document.
2. Publish in Newspapers: Choose two prominent newspapers, one in English and one in your local language. Publish the advertisement for the name change and retain copies for record-keeping.
3. Submit to University and Board: Apply to your university and the relevant education board for name change. Follow the guidelines provided and attach the Gazette notification.
4. Online Submission: Use online platforms like Bharatkosh to submit your application and pay the required fees. Follow the instructions meticulously.
5. Physical Submission: Visit the Department of Publications office in Delhi. Ensure that you reach there before 9:30 AM to avoid the token system. The staff are helpful and efficient, and they can assist you in filing your application if needed.
6. Name Change in Official Documents: Once the Gazette notification is published, submit it to the government-authorized centers, such as Aadhar centers, for further processing. This will update your official documents, including your PAN card.
7. Final Checks: Ensure that your name is reflected correctly in all official documents, including academic certificates, PAN cards, and other official IDs.
Conclusion: It is crucial to understand that the process can be streamlined by following these steps. There is no need to pay agents for these services, and the cost should not exceed the required fees. If handled correctly, the entire process can be completed within a few days.
By following this guide, second-year college students (and others) can successfully change their names legally and efficiently in India. Remember, accuracy and thoroughness are key to a smooth and successful process.