How to Request a Graduate School Recommendation Letter from Former Professors
As you navigate the process of applying to graduate school, one crucial component is securing strong letters of recommendation. However, if you haven't kept in touch with your former professors, this can seem daunting. Fear not, as this comprehensive guide will walk you through the steps to request these essential letters effectively and politely.
Choosing the Right Professor
The first step is to choose the right professor to write your recommendation letter. Opt for someone who had a positive influence on your academic journey, especially those who know your strengths, skills, and experiences well in your field of study. Professors who have taken courses or supervised your projects will be able to provide candidate-specific insights and highlight your qualifications.
Make the Request in Advance
To avoid any last-minute stress, give your professor ample time to write the letter. It's wise to ask at least a month before the deadline. Adequate preparation allows your professor to gather the necessary information and reflect on your academic and personal journey. Remember, a well-written letter can significantly impact your chances of acceptance.
Schedule a Meeting
Consider scheduling a meeting with your professor—either in person or via video call. This shows your respect for their time and provides an opportunity to discuss your goals and how they align with your graduate school applications. A face-to-face conversation can leave a lasting impression and help your professor recall specific examples of your work and contributions.
Prepare Your Materials
Before approaching your professor, have all the necessary materials ready. Bring your resume, a statement of purpose, and any relevant coursework or projects. Your professor needs these details to remember specific aspects of your work and to highlight achievements that set you apart. Well-organized materials help ensure that your request is professional and thorough.
Ask Politely
Start your conversation or email by expressing your appreciation for their support during your academic journey. Clearly state your intention to apply to graduate school and your request for a recommendation letter. Be specific about your goals and the programs you are applying to. Here's a sample email:
Subject: Request for Letter of Recommendation
Dear Professor [Last Name],
I hope this message finds you well. I am reaching out to ask if you would be willing to write a letter of recommendation for my applications to graduate school. I truly enjoyed [specific course or project] and learned so much from your class and I believe your insights into my work would be invaluable for my applications.
I am applying to [programs/universities] and am particularly interested in [briefly explain your goals or focus]. If you agree, I would be happy to provide my resume and a statement of purpose to help you with specific details.
Thank you very much for considering my request. I appreciate your time and support!
Best regards,
[Your Name]
[Your Contact Information]
[Your Degree Program]
Provide Details
Share detailed information about the programs you're applying to, your specific goals, and any unique qualities or experiences you'd like highlighted. This helps your professor craft a personalized and compelling letter tailored to your academic and professional aspirations.
Be Respectful of Their Decision
If your professor agrees to write the letter, express your gratitude and assure them that their support means a great deal to you. If they decline, be gracious and understanding. Many professors have heavy workloads, and declining your request does not reflect on your worth as a student or potential graduate.
Follow Up
Near the submission deadline, send a gentle reminder to your professor. This shows your respect for their time and helps ensure that the letter is submitted on time. After the deadline, thank them again and stay updated on the progress of your application. Your professor might occasionally check in to see how things are going and to offer support as needed.
In conclusion, asking former professors for letters of recommendation can be a daunting task, but with careful planning and polite communication, you can secure strong, impactful letters that enhance your graduate school applications. By following these steps, you can ensure that your request is well-prepared and respectful, reflecting your commitment to your academic journey.