Introduction

Writing a letter to a commanding officer to request a transfer for a family member requires careful consideration and a structured approach. This guide provides a step-by-step instruction on how to draft an effective and respectful letter, ensuring clarity and professionalism while demonstrating the need for a transfer.

Key Elements to Include in Your Letter

A Clear Statement of the Request

Begin your letter by clearly and concisely stating the purpose of the letter. Mention that you are writing to request a transfer for your father to a different location. This sets the context for the remainder of the letter.

An Explanation of the Reasons or Circumstances

Provide a detailed and honest explanation of why a transfer is necessary. Consider including:

Personal medical issues Psychological or emotional well-being Proximity to healthcare services Family support needs Logistical benefits for the family

Relevant Details About the Father's Current Situation

Include specific information to support your request:

The father's current position within the military The length of time he has been in service His performance record and why it supports the transfer request Any specific units or tasks he is currently involved in

A Respectful and Professional Tone

Throughout the letter, maintain a respectful and professional tone. Acknowledge the commanding officer's authority and the importance of military procedures. This demonstrates the seriousness of the request.

Contact Information and Follow-Up Protocols

Provide your contact information, including your name, phone number, and email address. Indicate that you are available for any follow-up discussions or additional information requests.

Conclusion and Supporting Documentation

Conclude the letter by reiterating your request and reiterating your willingness to provide any necessary supporting documentation. End with a polite salutation and a clear closing.

Sample Letter

Subject: Request for Transfer of [Father's Name] to [New Location] for Family Reasons

Dear [Commanding Officer's Name],

I am writing to request a transfer for my father, [Father's Name], to [New Location]. I understand the importance and workload of your office and appreciate your time in considering this request.

Due to personal medical issues, [short description], [Father's Name] requires a more stable and accessible healthcare environment to continue receiving appropriate care. At the current location, access to specialists and necessary medical facilities is limited, which could jeopardize his well-being.

[Father's Name] has been serving with distinction in [His Current Unit/Position] for [number of years/months]. Over the course of his service, he has demonstrated excellent performance and has been instrumental in several key projects. His current role and future career advancement plans require his continued presence in [current location], but the health and well-being of my family is a priority.

I hope you can consider this request favorably and believe that [Father's Name] would greatly benefit from the support and resources available in [New Location]. I am fully willing to provide any necessary documentation and am available for further discussion if needed.

Thank you for your understanding and support in this matter. Please do not hesitate to contact me if you require any additional information.

Respectfully,

[Your Name]

Contact Information:

Email: [Your Email]

Phone: [Your Phone Number]

Follow Up and Patience

After submitting the letter, be patient and professional. Keep track of the status of your request and be prepared to follow up at appropriate intervals. Remain courteous and understanding, as commanding officers often receive many transfer requests.

In conclusion, a well-structured and respectful letter supported by relevant details can significantly increase the chances of approval for a transfer request. The key is to present a strong and coherent case backed by documented evidence and a clear need for the transfer.