Requesting a Letter of Recommendation from an Ex-Professor: Guidelines and Tips

Reaching out to an ex-professor for a letter of recommendation can be a valuable step in advancing your academic or career goals. This guide provides practical tips on how to approach this task effectively and respectfully.

Can You Ask an Ex-Professor for a Letter of Recommendation?

Yes, you can ask a professor who has already left the university for a letter of recommendation. However, there are some considerations to keep in mind to ensure the process goes smoothly.

Providing Context to the Professor

Reach Out Politely: Contact the professor via email or another method you used to communicate with them previously. Be respectful and courteous. Remind Them of Your Connection: Since they may not remember you immediately, remind them of your relationship such as the courses you took with them, projects you worked on, or any interactions you had. Explain Your Request: Clearly explain why you need the recommendation and what it is for, e.g., a job, graduate school, etc. Providing context will help them tailor the letter to your needs. Provide Relevant Information: Share your resume, any achievements, and details about the program or position you're applying for. This will help them write a more effective letter. Be Understanding: Keep in mind that they may have other commitments or may not feel comfortable writing a recommendation after leaving the university. Be prepared for any response. Express Gratitude: Regardless of their response, thank them for their time and consideration. Showing appreciation can leave a positive impression and may open doors for future interactions.

Types of Ex-Professors

Here are some scenarios and whether you can approach them:

Positive Scenarios

Professor has gone from Podunk State to take named chair at MIT: This shows a significant career advancement, making them a valuable asset for a strong recommendation. Professor has taken a significant appointed government post: Demonstrating a shift to public service, they may still be well-connected and willing to provide a recommendation despite the change in job. Professor has retired but is still active emerita: Retired professors often maintain academic connections and may still be willing to write a recommendation. Professor has taken a responsible position in industry: They may still be relevant in their field and can provide a valuable endorsement.

Negative Scenarios

Professor has been caught committing fraud and/or plagiarism: Avoid asking a professor with such ablem when possible, as it can damage your credibility. Professor is no longer compos mentis: Cognitive issues can affect their ability to provide an accurate or fair recommendation. Professor has gone into an unreachable commune: Long-term isolation can make it difficult to provide a timely or relevant recommendation.

Ensuring a Positive Outcome

Although many professors are willing to help former students, there are steps you can take to ensure a successful outcome:

Build a Good Relationship: Maintain good rapport with your professors during your time at the university. This will make it easier to ask for assistance later. Do Not Extort: Never force a professor to write a recommendation. Integrity and transparency are essential in professional relationships. Understand Provocations: Be aware of situations where a professor might be compelled to write a letter to secure a severance package or resolve a conflict. In such cases, it might be more appropriate to find another reference. Respect Confidentiality: Even if the professor receives a severance package, they may still be willing to provide a recommendation if they feel it's in their best interest.

By following these guidelines, you can increase your chances of obtaining a strong and effective recommendation from an ex-professor, which can significantly benefit your academic or career endeavors.