Sending Sealed University Transcripts to WES: Tips and Guidelines

When applying to programs abroad, it's often necessary to send official transcripts to World Education Services (WES). This article will guide you through the process of submitting sealed university transcripts to WES, ensuring compliance with their requirements and increasing the chances of a successful submission.

Can I Send Sealed University Transcripts to WES?

Yes, you can send transcripts in a sealed university envelope to WES, provided that the envelope remains sealed and intact. WES requires that the transcripts be sent directly from the issuing institution. However, if your university is unable to send them directly, you can submit them yourself. Here are the steps to follow:

Step-by-Step Guide

1. Check WES Requirements

Before you start, review the specific requirements on the WES website regarding transcript submission to ensure compliance. Each program and university may have different requirements, so it's crucial to follow the guidelines carefully.

2. Keep the Envelope Sealed

Make sure that the envelope from your university remains sealed. Do not open it as this could invalidate the transcript. The seal on the envelope should clearly indicate that it is from your university.

3. Include Any Necessary Forms

Check if WES requires any forms or identification documents. You may need to include these in the outer envelope, ensuring they don't interfere with the sealed university envelope.

4. Mail the Transcript

Place the sealed envelope into a larger envelope and address it to WES. Make sure to send it to the appropriate address provided by WES. You may also consider using a mailing service that provides tracking to ensure your documents arrive safely.

Alternative Solutions If Your University Cannot Send

If your university is unable to send the transcripts directly, you can still submit them yourself. However, it's important to note that some institutions may prefer the transcripts to be sent directly as a security measure. Here are some additional tips:

Discuss with Your University

Begin by discussing this with your university or college. Emphasize the importance of the transcripts being sent from the college itself. Remind them that you are willing to cover any expenses incurred during the mailing process. Often, the delay or refusal to send transcripts is due to the associated mailing costs rather than a prohibition of the process.

Mailing from University Post Office

You can also send the transcripts from your university post office or a nearby university area post office. Ensure that the sender's address on the envelope includes the university department name or number, as this may help avoid any confusion. If your pre-printed envelope already has this information, there should be no issue.

Conclusion and Final Thoughts

While sending sealed transcripts to WES is generally accepted, the outcome may vary depending on your institution's policies. It's crucial to communicate proactively with your university and provide the necessary assurances about covering any costs. If you follow these guidelines, your transcripts will be well on their way to reaching WES successfully.