Understanding the Distinction between Background and Introduction in a Report
When crafting a report, it is essential to understand the distinct purposes of the background and introduction. Both sections serve critical roles in guiding the reader through the material, but they do so in different ways. This article explores the nuances of these sections and provides guidance on how to effectively write each one.
The Purpose and Content of the Introduction
The introduction serves as the opening paragraph or section of a report. It sets the stage for the entire document by providing an overview. Here's how to structure and write a compelling introduction:
Purpose
The primary purpose of the introduction is to introduce the topic, outline the objectives, and state the significance of the study or report. This section should make the reader interested in continuing to read the rest of the document.
Content
A typical introduction includes:
A brief description of the topic. The purpose and scope of the report. Research questions or hypotheses. An overview of the structure of the report.The Purpose and Content of the Background
The background section, on the other hand, provides the broader context and framework within which the topic exists. It helps the reader understand the necessary information that informs the topic. Here's how to craft an effective background section:
Purpose
The main purpose of the background section is to offer the reader the historical context, relevant literature, definitions of key terms, previous research findings or theories, and any other necessary information to understand the topic thoroughly.
Content
A background section typically includes:
Historical context or relevant literature. Definitions of key terms or concepts. Previous research findings or theories related to the topic. Any necessary information that helps the reader understand the context of the study.How to Write a Background Report
Writing a thorough and informative background report is crucial for setting the stage for the rest of the document. Here are some key points to consider:
Historical Context and Relevance
Begin by discussing the historical context of the topic and how it relates to the current report. Highlight any significant changes, such as new laws, products, or customer segments that have emerged over time. Explain why these changes make past solutions less relevant and necessitate new solutions.
Literature Review
Conduct a thorough literature review to provide relevant and up-to-date information. This can include research findings, theories, and methodologies that apply to the topic. Make sure to cite credible sources to add credibility to your report.
Definitions and Key Terms
Clearly define any key terms or concepts that might be unclear to the reader. This ensures that everyone is on the same page and can better understand the relevance and significance of the study.
Connecting to Current Needs
Explain how the current situation requires new or updated solutions. Reference any relevant trends, statistics, or data that underscore the importance of the report. This will help the reader see the value and necessity of the research.
Conclusion
In essence, the introduction presents the report's aims and structure, while the background delves into the context and relevant information that informs the reader about the topic. By understanding these distinctions and writing each section thoughtfully, you can create a comprehensive and compelling report that engages and informs your audience.